Summary

The Executive Assistant will work closely with top-level Executives. This is an opportunity to work alongside individuals who are driven by excellence and a passion for technology. The ideal candidate is a team player with exceptional communication skills, meticulous attention to detail and creative problem-solving skills. This role supports firm leadership and requires the ability to juggle competing responsibilities while prioritizing. Daily responsibilities include calendar management, coordinating meetings, travel and logistics, and prioritizing across multiple leaders. We are looking for someone with strong experience working with executive teams in fast-paced environments, and the ability to handle sensitive information with excellent judgment, diplomacy and discretion. 

This role requires an in-office presence 5 days a week in our New York City, New York office.

To join our team, you should be excited to: 

1. Build and cultivate long-term relationships
2. Handle highly confidential information and documents with discretion and confidentiality
3. Manage and maintain multiple executive calendars, including recurring meetings, prioritizing appropriately and using good judgment in offering solutions to complex scheduling and meeting planning needs
4. Meetings will include Board meetings, Executive off-sites and ongoing staff meetings. This includes but is not limited to, attendee communications, venue management/coordination, audio/video set-up and management as needed, catering and program material preparation
5. Proactively manage communication, and respond to urgent inquiries from internal / external stakeholders on the executives’ behalf
6. Process and track expenses in a timely manner for the executives
7. Operate with exceptional attention to detail. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention
8. Provide overall data management to executives. Inclusive of:
9. Organize and compile to facilitate exec presentations
10. Track and drive completion of key deliverables, proactively following up on outstanding items as needed
11. Provide innovative and creative methods for continued improvements to administrative processes as the company scales

Minimum Requirements

1. 5+ years of high level experience supporting multiple senior level executives
2. A strong team player, who thrives in a collaborative setting and works well within a matrixed environment, poised and able to work with individuals at all levels of the organization
3. Proactive, positive and personable with excellent communication skills and an upbeat, “can do” attitude- willing to take initiative with confidence
4. Resilient, with ability to manage multiple projects and deliver quality work to deadlines
5. Discretion, diplomacy and excellent judgment; high degree of integrity when dealing with confidential and sensitive information
6.  Exceptional attention to detail
7. Strong calendar management and prioritization skills
8. Advanced proficiency with Gmail, Google Calendar as well as key applications such as Word, Excel, Powerpoint and Zoom
9. You are comfortable working in a remote environment and working independently
10. Low ego, high empathy, and the capacity to collaborate effectively with diverse teams

The anticipated salary range for this role is between $147,000-$165,000, actual starting pay may vary based on a range of factors which can include experience, skills, and scope.

Skills

• Communications Skills
• Excel
• Operations
• Team Collaboration