Summary

We are seeking a dynamic and highly organized Events Coordinator to assist with the planning and execution of corporate events, field marketing activations, and industry conferences. This individual will play a key role in creating exceptional event experiences that drive brand visibility, business growth, and customer engagement. This is a hands-on, fast-paced role ideal for someone who thrives in event logistics, cross-functional coordination, and vendor management.

Key Responsibilities:

1. Plan and execute high-impact corporate events and local field activations that align with brand and business goals
2. Collaborate with internal teams (e.g., sales, marketing, client success) to identify event objectives and deliverables
3. Manage event timelines, staffing needs, run-of-show, and on-site execution
4. Own end-to-end planning and logistics for conferences, including booth setup, shipping, promotional materials, and lead capture
5. Coordinate with conference organizers for all deliverables, deadlines, and sponsorship requirements
6. Work closely with design and brand teams to ensure visual consistency and brand alignment across all assets
7. Serve as main point of contact for all third-party partners before, during, and after events
8. Manage inventory and shipping of booth materials, swag, and event supplies
9. Coordinate travel and accommodations for staff attending events
10. Track and report on event ROI, attendee engagement, and key learnings

Qualifications:

1. 3+ years of experience in event planning, field marketing, or conference coordination with experience in legal industry events a plus.
2. Proven ability to manage complex logistics and multiple events simultaneously
3. Strong communication and interpersonal skills; comfortable working cross-functionally
4. Detail-oriented with excellent time management and problem-solving abilities
5. Experience with event platforms, CRM systems, and budget tracking preferred
6. Ability to travel and work flexible hours as needed during event execution

Contract Details:

1. Type: Seasonal Contractor or Temporary Employee August 2025- May 2026
2. Time Commitment: Full-time or 30–40 hours/week depending on event calendar
3. Compensation: Competitive hourly or flat rate based on experience
4. Travel: Required for select events and conferences

Skills

• Marketing
• Problem Solving