Summary

We are seeking an experienced and highly organized Legal Operations Manager to oversee the operational infrastructure of the Legal Department. This role is responsible for corporate governance administration, stock plan and equity administration, legal technology (including eBilling), and ownership of the department’s budgeting and financial management processes.

The ideal candidate combines strong corporate governance knowledge, equity administration expertise, financial acumen, and process-driven operational leadership. This role is critical to ensuring the Legal team operates efficiently, compliantly, and strategically.

What you will do…

1. Manage corporate governance processes for U.S. and international entities
2. Coordinate and prepare board and committee meeting materials, resolutions, minutes, and consent
3. Maintain corporate records, minute books, and entity management systems
4. Serve as primary administrator for all equity compensation programs (e.g., stock options, RSUs)
5. Manage cap table integrity and oversee equity platform administration
6. Coordinate option grants, exercises, vesting events, and terminations
7. Own and manage the legal eBilling system and matter management platform
8. Leverage technology, including AI, to develop and implement Legal team processes and policies to improve team efficiency
9. Review, audit, and approve outside counsel invoices in accordance with billing guidelines
10. Coordinate the annual budgeting process for the Legal Department
11. Develop and maintain departmental forecasts and monthly variance analyses
12. Coordinate workstreams between responsible attorneys and internal clients
13. Act as primary point of contact for internal clients
14. Manage law firm/vendor relationships

About You...

1. 5+ years of experience in legal operations, corporate governance, and/or law firm management
2. Direct experience with equity administration and cap table management required
3. Experience managing legal eBilling systems and vendor invoicing processes
4. Strong financial acumen and experience managing departmental budgets
5. Familiarity with corporate governance requirements, board processes, and preparing resolutions
6. High attention to detail and strong organizational skills
7. Ability to manage multiple priorities in a fast-paced environment
8. Strong written and verbal communication skills
9. Strong attention to detail and excellent organizational abilities
10. Capable of handling multiple tasks in a dynamic, team-oriented environment with discretion and professionalism
11. Excellent communications skills
12. Providing crisp and practical advice and synthesising complex issues succinctly and effectively, especially in circumstances where there is no existing guidance
13. Excellent business judgement, analytic rigour, and pragmatism 

Skills

• Analytical Thinking
• Attention to Detail
• Communications Skills
• Legal Consulting
• Operations
• Team Collaboration