Summary

The Accounts Payable Specialist is responsible for managing and processing all accounts payable transactions for the organization. This role ensures the timely and accurate payment of vendor invoices, resolves discrepancies, and maintains strong relationships with suppliers. The Accounts Payable Specialist will also assist with month-end closing procedures, reporting, and reconciliation tasks, while ensuring compliance with internal controls and financial policies.

Key Responsibilities:

1. Manage the full-cycle accounts payable process, including invoice receipt, review, approval, and payment execution.
2. Verify invoice accuracy by cross-checking with purchase orders, vendor contracts, and internal policies.
3. Process payments for approved invoices via checks, ACH transfers, or credit card transactions, ensuring payments are made on time.
4. Maintain an accurate and up-to-date vendor database, ensuring all vendor documentation and tax forms are current.
5. Serve as the primary point of contact for vendor inquiries, resolving payment discrepancies and issues promptly.
6. Reconcile accounts payable records with general ledger accounts to ensure accurate financial reporting.
7. Prepare monthly Accounts Payable reports, including aging reports and vendor statement reconciliations, for management review. Assist with month-end and year-end closing processes, ensuring AP transactions are correctly recorded in the financial system.
8. Ensure proper documentation is attached to invoices for approval, payment authorization, and auditing purposes.
9. Track and monitor expense reports submitted by employees, ensuring accuracy and compliance with company policies. Assist in categorizing expenses in accordance with the company's chart of accounts.
10. Ensure adherence to company policies, internal controls, and accounting procedures in all Accounts Payable activities.
11. Collaborate cross-functionally with procurement, operations, and finance teams to streamline workflows.
12. Participate in the implementation of new technologies or automation tools that improve accounts payable functions.

Qualifications & Skills:

1. Batchelor’s degree in Accounting, Finance, or a related field preferred.
2. 2+ years of experience in accounts payable.
3. Experience with NetSuite accounting software is a must
4. Proficiency in Microsoft Excel.
5. Strong understanding of accounts payable processes, invoice management, and payment methods.
6. Detail-oriented with excellent organizational and time-management skills.
7. Strong problem-solving skills and ability to manage multiple tasks and deadlines.
8. Effective communication skills, with the ability to collaborate with internal teams and external vendors.
9. Knowledge of general accounting principles and financial reporting.
10. Ability to maintain confidentiality and handle sensitive information with discretion.
11. Preferred crypto experience.

Skills

• Accounting
• Analytical Thinking
• Cold Outreach
• Communications Skills
• Cryptocurrency
• Problem Solving