Summary

WHAT YOU’LL DO:

1. Develop, maintain, and communicate a unified design production calendar and roadmap for an estimated 10-15 sponsored global events and the Swell annual conference (1,500+).
2. Define project scopes, set critical path milestones, and manage complex interdependencies between the Design Team (Visual, Web, Media), the Events Team, external agencies, and internal stakeholders (Executive, Marketing, Comms).
3. Champion and enforce efficient project management processes, leveraging tools like Asana and the Google suite to standardize event design workflows across the organization.
4. Own and consolidate feedback across the creative review process, Marketing, Legal, and Executive reviewers, and enforce clear decision rights to keep timelines intact.
5. Proactively identify, communicate, and resolve bottlenecks related to creative capacity, content handoffs, budget constraints, or vendor capabilities.
6. Directly manage and track the budget for all event management, design production, and fabrication.
7. Serve as the primary point of contact for external production and fabrication agencies. Manage RFPs, negotiate SOWs, and hold vendors accountable for quality and delivery against established deadlines.
8. Partner with the Design Operations lead to help forecast design resource needs based on the events calendar.

WHAT YOU'LL BRING: 

1. 6+ years of dedicated project/program management experience, preferably within a fast-paced technology company, creative agency, or large-scale event production environment.
2. Proven track record of managing creative production for physical environments (trade show booths, conference signage) and print collateral.
3. Expert knowledge of project management methodologies (e.g., Agile, Waterfall) and proficiency with project management tools.
4. Exceptional communication skills with the ability to influence and align diverse stakeholders at multiple levels (Brand Design, Marketing, Legal, Executive).
5. Direct experience managing production budgets, negotiating contracts, and leading vendor relationships.
6. Familiarity with design methodology, processes, and design collaboration tools (Figma)
7. Experience in the web3, finance, or tech industries is a plus.

For positions that will be based in NY, the annual salary range for this position is below. Actual salaries may vary based on numerous factors including, among other things, an individual applicant’s experience and qualifications for the position. This range does not include equity or additional compensation, such as bonuses or commissions. 

NY Annual Base Salary Range

$132,000—$165,000 USD

Skills

• Communications Skills
• Team Collaboration